Becoming a Council Supplier

Suppliers and contractors must be set up in Council’s finance system before providing any goods or services.

To request access to the Vendor Form, please email the following details to accounts@indigoshire.vic.gov.au:

• Company or business name
• Contact person
• Telephone number
• Email address

Council will then provide the link to the Vendor Form so you can complete the setup process.

As part of completing the Vendor Form, you will acknowledge that you have read and understood Council’s Purchase Order Terms and Conditions and Supplier Code of Conduct. This ensures suppliers are aware of expectations when providing goods or services to Council.

Vendor Verification (Eftsure)

With the rise of sophisticated scams and fraud, Indigo Shire Council uses Eftsure to enhance payment security and protect against fraud. Eftsure, a Software as a Service (SaaS) platform, ensures secure supplier onboarding and verification by validating ABN, business name, GST registration, and bank account details. This safeguards payments, ensuring funds reach the correct recipients.

Suppliers may be asked to confirm their organisation details via the secure Eftsure portal or through direct contact from the Eftsure team. This process ensures that Council’s payments are secure and made to the correct accounts.

Purchase Order Terms and Conditions

All purchases made by Council are subject to Council’s Purchase Order Terms and Conditions. These set out the contractual conditions that apply when supplying goods or services to Council, including matters such as payment terms, delivery, insurance, and compliance obligations.

Suppliers are required to read and comply with these Terms and Conditions when accepting a Council purchase order.

Supplier Code of Conduct

Council expects its suppliers and contractors to act ethically, responsibly, and professionally when working with Council or on Council-owned or managed sites.

Council’s Supplier Code of Conduct outlines minimum expectations in areas such as workplace health and safety, environmental responsibility, ethical behaviour and integrity, compliance with laws and regulations, and respectful behaviour when working with Council staff and the community.

Insurance Requirements

Suppliers and contractors are required to hold appropriate insurance coverage relevant to the goods, services, or works being provided. Insurance requirements will be specified as part of the quotation or tender process and may include public liability, professional indemnity, or other insurances depending on the nature of the engagement.

Evidence of current insurance may be requested as part of a procurement process or prior to commencing work.