Resources for Event Organisers


Event Management Toolkit 

We have developed a toolkit of resources to support you in planning your event. The first of which is our Event Planning Guide(PDF, 534KB), this is an A to Z handbook of all things your event may need.

Each resource has been designed to ensure you consider every requirement for your event. It is important that these documents are clearly formulated and maintained year on year to support future event committees. It is recommended that all event management documents are stored in a cloud based system to support changing event committees as they continue to grow the event.

Events Toolkit - 

Download the full kit here.(ZIP, 7MB)

In addition to the Events Toolkit organisers of events and festivals in Indigo Shire are encouraged to make use of the Guided Planning Tool provided by Business Victoria. The Guided Planning Tool will provide you with information tailored to your event, including:

  • permits that may be required to run your event
  • risk level estimate and applicable risk management suggestions
  • checklist of tasks and the details of who you should contact for further information

Once you have reviewed the toolkit please make an appointment with the Tourism Development team to answer any questions or seek support on the use of the toolkits.


Waste Management at Events

Council made a commitment to reducing or eliminating the use of plastic within Council operators and civic events as part of our Plasticwise Policy(DOCX, 188KB) .

To support the education of event committees and event attendees we have developed an Event Waste Management Template. This template will guide event managers to run events that are in line with the Plasticwise Policy and are actively working towards reducing their waste and in particular use of single us plastics.

The Event Waste Management Plan Template is available for you to download.
Event Waste Management Plan Template(DOCX, 36KB) 

The plan must be completed by all events that are:

  • Applying for an events permit
  • Applying for Council funding

Information on how to complete the template are in this document (PDF, 35KB)Event Waste Management Guide(PDF, 40KB)


Biodegradable packaging    

Reusable Crockery

Waste Management

For more information including signage visit HalveWaste.

Acknowledgement of Country

Many event organisers choose to acknowledge the traditional owners on the land in which the gathering is taking place. Indigo Shire was cared for by many traditional owner groups over its vast landscapes, therefore it is difficult to succinctly pay respect to an individual group.

For information on Acknowledgement of Country and an example, visit the following website:

Events Trailer

We have an events trailer with a range of equipment available for hire. There is no charge for the use of the trailer however you are liable for the safe return of the trailer. The trailer must be collected from the Indigo Shire Depot at 1 Radcliff Rd, Beechworth and returned on the Monday following the event.  The events trailer is subject to availability and you should book early to ensure it is available for your requested dates.

Hire Agreement Form(PDF, 225KB)

Equipment List(PDF, 581KB)