Organising an event in Indigo Shire

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Whether you are hosting an event for the first time or have previous experience hosting events, you may need to check whether permission from Council or other providers is required.

Some events require permits from the Council, such as a Temporary Road Closure permit, Place of Public Entertainment permit, Streatrader or local laws permits, etc. 

 

Council can support you in identifying what permits are required and how to obtain them. They can also act as a support when working with third parties such as Parks Victoria or VicRoads.

 

If you would like to find more information on different aspects of holding an event in the Shire, please refer to Resources for Event Organisers

If you would like to promote your event, visit Event Promotion for the toolkit and information on how to market you event. 

Register your event 

Please complete an Event Notification Form so we can help support your event and guide you through the process.

 

Once received, you will be contacted to discuss your event and the permit requirements. If a permit is required, you may be asked to provide further supporting information.
 

Event Notification Form

 

If you would like to discuss your event idea or need support, please fill out the contact form and someone from Council will contact you.

 

Permit application process

Once you have filled out the event notification form with the relevant information, a Council officer will book any Council managed venue or equipment required, register your event with the Emergency Services database, organise waste management as well as advertise your event to ensure there are no community objections.

Providing upfront information for all your event plans including a list of food vendors, entertainment etc. will help us better assess your application and make sure you receive the right permits. 

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Please keep in mind that incomplete information or any changes made after your application has been submitted may result in delays or a resubmission of your application.

Place of public entertainment (POPE)

If you are planning to erect temporary structures for your event or are holding an event in a location that is deemed not to be normal practice (e.g., a music concert on a football oval), this area is classed as a Place of Public Entertainment.

 

Under the building act 1993 and Regulations 2006, you must obtain a POPE occupancy permit from Council.

POPE application form

You might need to apply for a POPE if you are:

  • Planning to use temporary structures (tents or marquees bigger than 100 square metre, prefabricated buildings not placed directly on the ground, a stage bigger than150m or orchestra pit covers)
  • Planning to host an event in a venue bigger than 500 square metre, is substantially enclosed or charging admission
  • Planning to have terraced seating (seating stands) for more than 20 persons

If you are unsure if your event needs a POPE permit, please fill out the contact form and someone from Council will contact you to discuss your event.

Serving food and beverages at your event

If you are planning to sell or serve food at your event or have food and non-alcoholic beverage vendors, you will need to register with Streatrader.

 

If you intend to sell, serve alcohol  or have alcohol consumption at your event, you will need to register with Victorian Commission for Gambling and Liquor Regulation (VCGLR) 

 

If you are unsure if your event needs registration with Streatrader or VCGLR, please fill out the contact form and someone from Council will contact you to discuss your event.

 

Temporary road closure

If you would like to close off certain roads temporarily or alter the flow of traffic for the duration of your event, you will need a Temporary Road Closure permit.

Temporary road closure permit(DOC, 318KB)

If you are unsure if your event needs a road closure permit, please fill out the contact form and someone from Council will contact you to discuss your event.

Waste management

As part of Council’s commitment to reducing or eliminating the use of plastic, all event organisers will need to complete an Event Waste Management Template.

 

Please visit Waste Management at Events where you can find the Waste Management Template, our Plasticwise Policy(PDF, 304KB) and other waste management resources for event organisers.

Filming or photography

Permits are also required for filming or photography on Shire managed property, information on this and an application form is available here.

Filming and Photography Permit(PDF, 661KB)

Events on private land

If you are planning to host an event on private land, you may need to apply for a planning permit based on the location of the event.

Planning permit form

If you are unsure if your event needs a planning permit, please fill out the contact form and someone from Council will contact you to discuss your event.

 

Contact form

If you would like to discuss your event idea or need support, please fill out the form below and someone from Council will contact you.