Resources for Event Organisers

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Event Management Toolkit 

We have developed a toolkit of resources to support you in planning your event. The first of which is our Event Planning Guide(PDF, 534KB) , this is the A to Z handbook of all things your event may need.

Each resource has been designed to ensure you consider every requirement for your event. It is important that these documents are clearly formulated and maintained year on year to support future event committees. It is recommended that all event management documents are stored in a cloud based system to support changing event committees as they continue to grow the event.

Events Toolkit - 

Download the full kit here.(ZIP, 7MB)

Once you have reviewed the toolkit please make an appointment with Tourism Development Officer Clare Rowland to answer any questions or seek support on the use of the toolkits.

Clare can be contacted via email or by phoning 03 5728 8000

Waste Management at Events

Council made a commitment to reducing or eliminating the use of plastic within Council operators and civic events as part of our Plasticwise Policy(DOCX, 188KB) .

To support the education of event committees and event attendees we have developed an Event Waste Management Template. This template will guide event managers to run events that are in line with the Plasticwise Policy and are actively working towards reducing their waste and in particular use of single us plastics.

The Event Waste Management Plan Template is available for you to download.
Event Waste Management Plan Template(DOCX, 36KB) 

The plan must be completed by all events that are:

  • Applying for an events permit
  • Applying for Council funding

Information on how to complete the template are in this document (PDF, 35KB)Event Waste Management Guide(PDF, 40KB)

Suppliers 

Biodegradable packaging    

Reusable Crockery

Waste Management

For more information including signage visit HalveWaste.

Acknowledgement of Country

Many event organisers choose to acknowledge the traditional owners on the land in which the gathering is taking place. Indigo Shire was cared for by many traditional owner groups over its vast landscapes, therefore it is difficult to succinctly pay respect to an individual group.

For information on Acknowledgement of Country and an example visit the Australians Together website. 

Events Trailer

We have an events trailer with a range of equipment available for hire. There is no charge for the use of the trailer however you are liable for the safe return of the trailer. The trailer must be collected from the Yackandandah Council depot and returned on the Monday following the event.  The events trailer is subject to availability and you should book early to ensure it is available for your requested dates.

Contact Tourism Development Officer, Clare Rowland on 03 5728 8000 or via email at clare.rowland@indigoshire.vic.gov.au to request the trailer for your event.

Hire Agreement Form(PDF, 700KB)

Equipment List(PDF, 581KB)